Preservica Community Hub | Community

- - Knowledge base
Community guidance
Developers

1,715 Topics
4,912 Replies
2,882 Members

Knowledge base

Resources, guides and documentation for users

Community groups

Find others interested in the same topic as you

Ask the community

Got questions about Preservica or digital preservation? Join the discussion here

Events

Learn about upcoming events

News

Get the latest news from Preservica

Product ideas

Search, submit and vote for ideas to improve Preservica products

Categories
Recently active
Help others

Ask the Community

Ask your peers and the Preservica team about anything application or digital preservation related!

Starter Editions

Starter Editions

101 topics
237 Replies

Useful resources

Find useful information

How to convey the value of digital preservation

How to convey the value of digital preservation

7 topics
3 Replies

'How we do it' Educational Series

'How we do it' Educational Series

8 topics
2 Replies

Starter edition project examples

Starter edition project examples

4 topics
3 Replies

Publications

8 topics
0 Replies

Around the water cooler

Let's have a chat...

Events recommendations

Events recommendations

11 topics
8 Replies

Job board

25 topics
1 Reply

Meet the community

Meet the community

15 topics
9 Replies

Paul ClarkCommunity Manager

Getting Started with Starter: How to save searches

Getting Started with Starter: How to save searchesWhen searching across your collections in Starter if there is a regular search you perform you can save the search and run it whenever you require by saving the URL in the browser. This is how:1.1 Login to Starter using your email address and Password. The Home screen will display.1.2 In the Search field at the top of the screen type in the search string criteria and hit enter or click the magnifying glass icon, for example:1.3 If any results meet the search criteria they will display, for example: 1.4 The URL in the browser will include the search criteria, for example: 1.5 To save this search for future use simply save the URL as a Bookmark or Favourite. Make sure you give the bookmark a descriptive name, for example: How you save the search will vary depending on the browser you use:For Chrome: 1. Click the star icon in the URL bar and click Edit to put it in a specific bookmark folder, or2. Click the 3 dotted

DanaNew Participant

Starter Editions

Stuck in Preserving phase of ingest

Hi there - I am trying to upload four .jpg files to a folder in my Starter account, and they are all getting stuck at the preserving point. See below: Not sure what could be causing this? The other .jpgs I have uploaded in the past only took a few minutes to complete and show up in the folder. By the way, I’m a super newbie! Thank you!

donald.merrittNew Participant

Starter Editions

"Rename Asset Failed" message

For the past several days we have been getting the “Rename Asset Failed” message when trying to organize the folders on our Preservica Starter account? Is this feature no longer available or is there a work around to renaming assets?

A

Anonymous

Starter Editions

custom metadata schema

Hello! I was wondering if and how I could use my custom metadata schema in Preservica. Many thanks.

folklorelibraryNew Participant

Starter Editions

Session expired boots

Does anyone know why I am routinely getting kicked out as “session expired” after approx. an hour when I am in the middle of working. I have been renaming and captioning large image banks and it routinely happens when I am halfway through typing a sentence. It’s getting annoying!Is this because I am using a starter edition at the moment - I am intending to upgrade when I hit 5GB but don’t want to see this as an issue constantly when I want to work for more than an hour at a time.Thanks

paige.monluxKnown Participant

Job Announcement: Digital Archivist at Multnomah County (Or.) Archives

Multnomah County is seeking a Digital Archivist with a dual focus on access and preservation to develop and implement policies and procedures for managing born-digital and digitized archival records. Do you want a career that combines history and research with technology? Do you possess skills in archival science, outreach, and digital preservation? Do you work collaboratively within a small team, and understand how to facilitate research for internal and external customers? If so, we have the role for you!Go to the Digital Archivist recruitment page for more information and to apply.

bhouston82New Participant

Starter Editions

Max size for CSV metadata import?

Hi all,I have been attempting to upload the City of Milwaukee’s largest accession yet in terms of number of files (over 6,000). I ran Directory Printer on the records in order to associate base metadata (format, collection identifiers, dates, etc.) on the records, copied into the CSV template, and attempted to upload using the usual bulk metadata upload process. This… did not go well, to the tune of “hung for half an hour and then kicked me out without uploading”.I have confirmed that I am able to upload the files WITHOUT the metadata files in a relatively expedited manner. I have also confirmed using a subset of the files that I have the template formatted correctly to perform the upload. So what I assume is happening is that the parser is going through the spreadsheet and mapping to the files in the upload package… which is a process that takes an extra-long time with 6000+ files.So I put it to the community: Have any of you discovered a soft cap on the number of files you can import

emmablowersNew Participant

UK Local Authorities User Group

Local Authority Planning records

Hi all,Has anyone worked on adding Planning records to Preservica? It would be useful to know of any experience around record creation, retention and migration to Preservica for permanent preservation & any set-up you might have with your Services. Thanks!

Paul ClarkCommunity Manager

Using External Submissions Management in Starter and NGI

The External Submissions Management functionality allows you to invite internal and external archivists to upload and submit digital content for your repository. You can configure the invitation message, and review the content submitted before accepting it into your repository. This feature is available to all Starter users.Easy to follow video training Interactive eLearning courseIn this step by step eLearning course you will learn how to set-up and use External Submissions Management. You will need to register as a user on our LMS to be enrolled on the course. Click here to sign-up.Quick reference guideIn this ‘How-to guide’ I describe the steps to set-up and use External Submissions Management in Starter. See attached guide.

SNGNew Participant

Starter Editions

Transcript

Hello,I would like to have a transcript field for resources that were handwritten. My plan is to scan a few old sermon scripts that were handwritten and have a transcript of the sermon so that it is accessible to readers. I appreciate if you can assist me.I am very new to Preservica and only have Preservica Starter.Thanks in advance,Siong

DanaNew Participant

Starter Editions

Stuck in Preserving phase of ingest

Hi there - I am trying to upload four .jpg files to a folder in my Starter account, and they are all getting stuck at the preserving point. See below: Not sure what could be causing this? The other .jpgs I have uploaded in the past only took a few minutes to complete and show up in the folder. By the way, I’m a super newbie! Thank you!

donald.merrittNew Participant

Starter Editions

"Rename Asset Failed" message

For the past several days we have been getting the “Rename Asset Failed” message when trying to organize the folders on our Preservica Starter account? Is this feature no longer available or is there a work around to renaming assets?

bhouston82New Participant

Starter Editions

Max size for CSV metadata import?

Hi all,I have been attempting to upload the City of Milwaukee’s largest accession yet in terms of number of files (over 6,000). I ran Directory Printer on the records in order to associate base metadata (format, collection identifiers, dates, etc.) on the records, copied into the CSV template, and attempted to upload using the usual bulk metadata upload process. This… did not go well, to the tune of “hung for half an hour and then kicked me out without uploading”.I have confirmed that I am able to upload the files WITHOUT the metadata files in a relatively expedited manner. I have also confirmed using a subset of the files that I have the template formatted correctly to perform the upload. So what I assume is happening is that the parser is going through the spreadsheet and mapping to the files in the upload package… which is a process that takes an extra-long time with 6000+ files.So I put it to the community: Have any of you discovered a soft cap on the number of files you can import

emmablowersNew Participant

UK Local Authorities User Group

Local Authority Planning records

Hi all,Has anyone worked on adding Planning records to Preservica? It would be useful to know of any experience around record creation, retention and migration to Preservica for permanent preservation & any set-up you might have with your Services. Thanks!

SNGNew Participant

Starter Editions

Transcript

Hello,I would like to have a transcript field for resources that were handwritten. My plan is to scan a few old sermon scripts that were handwritten and have a transcript of the sermon so that it is accessible to readers. I appreciate if you can assist me.I am very new to Preservica and only have Preservica Starter.Thanks in advance,Siong

Marcia JParticipating Frequently

Starter Editions

Metadata file will not loat

I get a message saying the metadata file can’t be loaded because it is not in CSV format. Mine is saved as CSV in Microsoft. I used the template provided. What am I doing wrong?

AliHBNew Participant

Starter Editions

Problem Ingesting Folder with Metadata - I click “I understand, continue the ingest” but nothing happens

Sort of self explanatory. I’ve gotten to the stage where the alert comes up to say “There are files or folders in the following CSV metadata without associated file or folder names, no metadata will be mapped to those rows...” and when I click “I understand, continue the ingest” it brings me back to the main page but nothing happens and I still have the “Complete Ingest” option in the taskbar. Any assistance would be great!

SaskiaNew Participant

Starter Editions

Change default display options in explorer?

I’m adding metadata for a bunch of files in Preservica Starter. After I navigate to the folder with the files in Explorer, I set it to sort A to Z and show 50 assets per page. However, it keeps resetting to the defaults and I have to sort it again every time the page reloads. Is there a way to tell it to sort A to Z with 50 assets per page by default?Thanks!

kieranjolNew Participant

Starter Editions

Exporting AIPS - XIP access

I’m trying out the starter edition, and I can see some preservation/technical metadata in the main GUI. Does any edition of Preservica have an ‘AIP Export’ option, or perhaps just exporting this technical/preservation metadata in some form? I’ve seen bits and pieces in the community hub about XIP and XSL transforms to METS and PREMIS, but this doesn’t seem to be available to starer edition users? I’m mostly interested in seeing what kinds of information is exportable from Preservica. Best, Kieran O’LearyNational Library of Ireland

Archivist78New Participant

Starter Editions

Cannot Upload Folder

I am having an unusual issue: I am not able to upload a folder.I can select upload folder, choose a folder, and confirm that I want to upload a folder. But once I go through all of that nothing happens.This started about a month ago, but I thought it was just a one-time issue. I have spent more of today adding one file at a time, which is not as productive.Any ideas?Thanks.

Leaderboard

Show full leaderboard

Badge winners

Erin Mollenhauerhas earned the badge Innovator
Erin Mollenhauerhas earned the badge New Kid on the Block
Marithas earned the badge Innovator
Marithas earned the badge New Kid on the Block
Steve Crawfordhas earned the badge Little Helper

Show all badges

Events Calendar

Follow us on Twitter

Tweets by Preservica

Powered by Gainsight

Community Terms and Conditions Cookie settings

Sign up

Already have an account? Login

Username *

E-mail address *

Preservica Product

(Private)

Only you and moderators can see this information

*

Password *

I accept the terms & conditions

loginBox.register.email_repeat

Login to the community

No account yet? Create an account

Username or Email

Password

Remember me

Forgot password?

Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.

Enter your e-mail address

Back to overview

Scanning file for viruses.

Sorry, we're still checking this file's contents to make sure it's safe to download. Please try again in a few minutes.

OK

This file cannot be downloaded

Sorry, our virus scanner detected that this file isn't safe to download.

OK