'How we do it' Educational Series

Britni Gorman, Deputy Archivist at the City of Providence, has been using Starter since August 2021. Since then, she has been able to save time and improve the experience for title researchers when it comes to responding to common requests for grantor and grantee index records. In this video she shows us how she is leveraging Starter to help title researchers work more efficiently with online self-service. Researchers can now navigate and find the entries they need in digital copies of indexes which stretch back as far as 1637. In turn this has reduced the need for information requests to be managed directly by the archives office. Not only are these important public records protected and preserved in Starter but they are also now accessible online. Watch this short video to see how Britni is using Starter. 

Archives are treasure troves, full of rich pieces of history. However, the variety of materials can make accessibility a challenge. In this video, Rebekah Davis, Archivist at the Limestone County Archives in Athens, Alabama shows how she’s able to overcome this challenge and preserve and share the legacy of her county with her community. You’ll learn how leveraging automated workflows and an integrated portal in Starter, enables the community members of Limestone County to self-serve and find the content that they need.Rebekah shares how this accessibility has unlocked major visibility for the archive, including:How a local newspaper utilized the archive for historical articles How members of the community were able to provide feedback through crowdsourcing to improve the record 

This week we travel to the state of Utah where Jim Kichas, Committee Chair for the Cottonwood Heights Historic Committee, shows us how he uses Preservica Starter to preserve and share digitized historical content. Starter enables Jim to future-proof the rich local history and bring it to life online for the benefit of the community. Watch his short demo, showcasing a digitized asset, to see how quickly you can upload and create collections, easily preserve and enrich content and share valuable digital materials online in just a few clicks. Why not try it for yourself? Download this simple guide to help you get started. 

This week we welcome Christy Costlow, Archivist for Travis County in Austin, Texas. In this video she shows us her simple process for preserving historical digital collections and making them available online for the local community.Christy demonstrates, even with only a limited archival staff, how she can easily bring the images of elected officials to life for citizens and ensure the fundamental task of preserving digital materials is taken care of. Watch this short video to see how quickly this can be done using Preservica Starter. Why not try it for yourself?

Nathanial Smith, Municipal Archivist and Records Manager at the Town of Concord, Massachusetts, shows us how he is able to quickly respond to scan on-demand requests for historical records using Preservica Starter.  See his process for preserving digital surrogates of historical records and sharing them with the public and find out how he is able to:Quickly ingest, protect and preserve digital copies of scanned records in Starter Enrich them using out-of-the-box metadata schemas Make them accessible to the community online   Why not try it for yourself? 

For elected officials, government agencies, and departments Twitter has become a go-to source to communicate and distribute press releases, speeches, statements, videos, images, and more. For the tweets that are considered permanent records or historically significant, the question becomes:How do you easily preserve a tweet forever?With Preservica Essentials and Enterprise editions local government organisations can now:Ensure Twitter records can be trusted and read in perpetuity

The need to share large digital files is a common requirement when it comes to responding to research request for public records. Tina Ratcliff – County & Information Records Manager for the Montgomery County Records Center & Archives, Ohio is using Preservica Starter to transform how she preserves and shares public records. With Starter Tina can now:Quickly find, read, trust, and share different record types, via a single trusted repository, in response to research and public records requests saving time and effort Easily provide requestors with access to large case files, with thousands of pages, in minutes, and avoid the need to break up large files to send over email Provide an enhanced experience for requesters with simpler and clearer communications and ensuring the integrity of the record Watch this short video to see how easily Tina can perform this common task. 

Sharing meeting minutes and videos are one of the ways that public sector employees meet compliance and open records regulations. A user from our Starter community, Brad Houston – Records Officer for the City of Milwaukee - walked us through his set up in Starter for an efficient way to respond to public records requests- using a Common Council meeting video as his example. Using Starter to preserve and share the video, Brad is able to:Offer a timely response to records requests Transfer files from dark storage Transform large complex legacy file formats with ease Digitally preserve permanent government records Provide access to citizens via an online public portal Brad covers the process in just a few minutes so please watch his walkthrough here:   Why not try it for yourself?