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Hi everyone,It’s been some time since we posted release notes to the Community Hub but you will find them in this channel for each release going forward.In the meantime I’m excited to share what we’ve been working on throughout a busy Q3, including a key release for a new connector coming to Preserve365!Release: 25.9.2Bulk Preservation for SharePoint Sites New Role Requirement: Actions Manager Preserve365 for Outlook - Private preview Sensitivity Label to Security Tag Mapping Released into Production Improved handling of folder changes between SharePoint and PreservicaBulk Preservation for SharePoint SitesPreserve365 now enables you to preserve all the records and list items of SharePoint sites easily and in bulk. This is especially useful if you have multiple sites that are no longer in use and you want to move them quickly into your Archive.Rollout note: Bulk Preservation is currently being rolled out across customer tenancies. If you don’t see it yet, you can expect it to appear in

Hello, I am wondering how I can change my account’s email address. The one I originally used will no longer be valid at the end of this year as it is my student university email. I put a lot of work into my account and would like to change the email so that I can continue to access my files.Thank you. 

This document is useful for the following roles - Records Manager / Archivist & Preserve365 Archive Manager.  Introduction Preserve365 enables you to preserve the entire contents of SharePoint sites quickly and in bulk. This is especially useful when you need to archive multiple sites that are no longer in use and move them efficiently into your preservation library.  Prerequisites To perform bulk preservation actions, your Microsoft 365 account must have the appropriate Preserve365 role assignments: Actions Manager role — required to make bulk preservation requests. Learn more about Preserve365 roles here. Copy or Move role — required to perform Copy or Move requests. You must have either the Preserve365 Copy role, the Preserve365 Move role, or both.   Bulk Preservation Actions Open Preserve 365 Admin Navigate to the Bulk Actions Console. Search for the site you want to preserve.    Select Preserve for the chosen site. Choose a Security Tag, select whether to Copy or Move,

This document is useful for the following roles - Records Manager / Archivist.  Preserve365 uses role-based access to make sure the right people can do the right jobs, while keeping control and security in line with your Microsoft Entra setup.A key principle is separation of concerns: Administrators configure Preserve365: they define how the system behaves. Actions Managers execute preservation actions: they carry out operations at scale. Many organisations choose this split for additional security and oversight.This document explains what each role is for, and how organisations typically use them.To set up roles in Microsoft 365, follow this guide: Setting Up Role-Based Access Control for Preserve365  Preserve365 Administrator The Administrator controls how Preserve365 behaves.Typical responsibilities include: Configuring system settings and feature availability. Configuring which Microsoft 365 data will be directed to which Preservica preservation library. For example: Choosing w

This documentation is useful for the following roles - Microsoft 365 Global Admin & Microsoft 365 Privileged Role Administrators. Valid from v.25.8.1 Preserve365 relies on Microsoft Entra ID (formerly Azure AD) to manage who can do what inside the application. By assigning application roles through Security Groups, you keep control within your existing Microsoft 365 identity model. There are no parallel accounts or ad-hoc permissions to manage.This setup ensures: Users authenticate with their normal Microsoft 365 account. Permissions are centrally managed through Entra, consistent with your wider security model. Access is scalable and auditable, aligned with enterprise best practice.  Prerequisites To assign Preserve365 roles using Security Groups, you’ll need rights to create and manage role-assignable security groups in Microsoft Entra. At minimum, this requires the Privileged Role Administrator role. A Global Administrator (or equivalent) will also have sufficient permissi

This document is useful for the following roles - Records Manager / Archivist & Preserve365 Archive Manager  Introduction Preserve365 will now enable you to preserve the contents of Outlook mailboxes.With Preserve365 for Outlook, you can: Identify the specific emails you need to preserve. Preserve them from a centralised location in Preserve365 Admin. Ensure they are securely stored in your Preservation Library for long-term access and compliance.  Note: This feature is currently in Private Preview. Functionality may be limited, and feedback from participants will directly shape the final release.  Pre-requisites To preserve emails from Outlook: Your Microsoft 365 user must have the Preserve365 Copy role. Your Microsoft 365 user must have the Preserve365 Actions Manager role Access to Preserve365 Admin.   Preserve emails from Outlook Step 1. Enable Preserve365 for Outlook Open Preserve365 Admin Navigate to Outlook – Preview → Settings Enable the Outlook Preview integrat

Hello, I am using Preservica Starter and deleted a series of items and would like to empty the recycle bin sooner than 90 days. Is there a way to do this? Thanks!Jim

The public/private view option in the “Action” dropdown in StarterPlus has disappeared. Why? I need to go public with some images and cannot do so at the moment. Please fix this. Thank you!